4.0P Monitor and Control the Project


After the project has been planned it is time to begin executing the project lifecycle. At this point, two of the project management process groups come into the forefront to manage the project. Some of these processes are classified as “executing” and some are classified as “monitor and control”. This section focuses on the “monitor and control” project management processes.

The “monitor and control” project management processes typically start with a baseline. The project manager monitors the actual results of the project and compares the results to the baseline. If the actual results and the baseline vary by an unacceptable margin the project manager must react to bring the actual results in line with the variance (or else gain approval to change the baseline).

For example, scope management is a process of monitoring the project scope baseline. If the scope changes from the baseline version the project manager invokes scope change management. Likewise in the planning process you build a baseline schedule. You need to monitor progress against the schedule. If you remain on schedule and your schedule continues to represent the path to project completion, you may not have to update it again. If you detect a variance against your schedule, corrective actions may be necessary. Other “monitor and control” processes include managing budget against baseline, managing risks against baseline and managing vendor performance against contracts.

All of this “monitor and control” project management work ends up in the schedule. Having the work in the schedule ensures that it gets done and ensures that the “monitoring and control” work is all appropriately integrated.   

The following processes and techniques are a part of the monitor and control process group.

  • 4.0.1P Monitor and Control Project Work

  • 4.1P Manage Schedule And Budget

    • 4.1.1P Manage the Schedule / Process

    • 4.1.2P Manage the Budget / Process

      • 4.1.1T Manage the Schedule / Techniques

      • 4.1.2T Manage the Budget / Techniques

  • 4.2P Manage Scope

    • 4.2T Manage Scope / Techniques

  • 4.3P Manage Communication

    • 4.3T Manage Communication / Techniques

  • 4.4P Manage Risk

  • 4.5P Manage Quality

  • 4.6P Administer Procurements